Zion Smith
Equipment/Facilities Management
maesuppt@seas.ucla.edu
48-121E
Engineering IV Bldg.
Overview
Space allocation, parking services, equipment management and rental, room access keys, telecommunications request, facilities service requests.
Equipment Purchases
Equipment purchases require a quote and a completed PAC Order_FORM The documentation should be forwarded to maesuppt@seas.ucla.edu. Certain pieces of equipment may require additional documentation and/or justification. Please see below.
Computer Purchases
Computer purchases require a quote, completed PAC Order_FORM and a justification letter, should the purchase be made with extramural funds. If software is part of the computer purchase please have a TPRM https://purchasing.ucla.edu/third-party-risk-management-procurement approval sent with the PAC Form
Sole Source Items
Purchase contracts involving expenditures of $50,000 or more for goods or services must be awarded to the lowest responsible bidder who meets the required specifications; otherwise, the quotations will be rejected. Forms required for these types of purchases, referred to as High Volume Orders, can be found at the bottom of this page.
Note
All free standing pieces of equipment valued at $5,000.00 or more are considered inventorial equipment and will have a property number assigned to it.
Space Allocation
The Department Chair is responsible for allocation of space. Room assignments for temporary faculty, visitors, and TAs are made by the Chair of the Department and the MSO.
Room Access Keys
If the requester has been assigned space in the MAE Dept. and/or need access to labs or administrative common areas, he/she will be given a card and/or keys with his/hers supervisor’s approval. Forms can be found on the webpage https://www.mae.ucla.edu/forms/ or at the bottom of this page
Facilities Service Requests
Facilities requests that are deemed as FSR’s are to be placed through Zion Smith, other facilities requests around the building can be placed through the 311 UCLA app. FSR’s, in general, will incur a charge, and a recharge ID must be provided along with advisor and/or supervisor approval.
Campus FSR
(Facilities Service Requests) estimates are free of charge. A recharge ID is required to request an estimate. Estimates of $50,000 or more are open for competitive bidding.
Parking Services
Faculty, Staff, Students, Visiting Lecturers and Guest parking permits. Contact maesuppt@seas.ucla.edu for parking applications and general information.
Note
Graduate students applying for parking are required to be employed at least 49% time. Students are assigned lots 4 and 8.